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The Barnes Foundation
Published
October 27, 2021
Location
2025 Benjamin Franklin Parkway, Pennsylvania
Category
Default  
Job Type

Description

The A/P/A/R Coordinator processes accounts payable and accounts receivable transactions, reconciles general ledger accounts, proposes transaction entries as necessary for payables & receivables and provides other analysis and support as directed.

Established as an educational institution, the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more.

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.  

Responsibilities: 

Job Specific Competencies: 

  • Maintains the highest level of confidentiality and integrity in dealing with sensitive information.
  • Reviews, codes, and processes all approved requests for payment, ensuring requests are completed with appropriate supporting documentation submitted to Finance (i.e., vendor invoice, employee reimbursement, allocated credit card statements, etc.).
  • Prioritizes invoices according to payment due dates, vendor terms and available discounts.
  • Issues identifying numbers on purchase order forms to be presented to vendors in accordance with the organization’s procurement process. Maintains vendor log.
  • Prepares standard monthly accounting journal entries for departmental cash receipts.
  • Supports monthly budget reporting and annual budget process.
  • Maintains vendor W-9 information and coordinates annual 1099 processing.
  • Prepares monthly sales tax reports and requests electronic payment processing upon approval.
  • Prepares parking tax reports and payments.
  • Responds to staff and vendor inquires related to payment requests and status.
  • Prepares organizational credit applications.
  • Assists with scheduled audits as applicable.
  • Performs other duties as requested. 

Skills and Knowledge: 

  • Bachelor’s degree plus one year work experience or academic study in Finance, Accounting or Business required OR Associates degree plus three years experience in the fields above.
  • Microsoft Excel proficiency required.
  • Accounts Receivable experience including processing transactions involving cash, wire transfers, ACH payments and foreign currency receipts.
  • Account analysis experience.
  • Accounts Payable experience including: W-9 maintenance, contract review, 1099 reporting and international transaction processing.
  • Experience with general ledger software preferred.
  • Ability to develop strong partnerships with internal managers.
  • Strong attention to detail and good organization and planning skills.
  • Ability to exercise strong, independent judgment and discretion.
  • Not for Profit experience preferred, but not required. 

Competitive Benefits Include: Group health, dental and vision insurance; flexible spending accounts; short- and long-term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

Please include a cover letter and an updated resume with your application, along with salary expectations.

The Barnes Foundation is an Equal Opportunity Employer and we’re committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position. Employees have rights under other laws including, but not limited to, the Family and Medical Leave Act and the Employee Polygraph Protection Act. We participate in E-Verify.

To apply:  https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=57a31989-d414-4f1f-9309-a4a1f71a652d&ccId=19000101_000001&jobId=430738&source=CC2&lang=en_US

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