The Chamber of Commerce for Greater Philadelphia brings area businesses and civic leaders together to promote growth and create opportunity in our region. We support our members with practical, inspiring programs, resources, and events. All that we do serves one clear, bold goal: to make Greater Philadelphia a great place for good business.
We are currently seeking an Economic Competitiveness Administrator to support the team that is responsible for the Chamber of Commerce for Greater Philadelphia’s regional economic development strategies and the leadership tables of partners and investors engaged in those efforts. The position also provides direct administrative support to the Senior Vice President of Economic Competitiveness, as well as other members of the team as needed, including scheduling, correspondence, and expense reconciliation.
The Economic Competitiveness Administrator reports to the Senior Vice President, Economic Competitiveness.
Essential Duties & Responsibilities
The primary responsibilities include but are not limited to the following:
- Coordinate and maintain daily calendars, including scheduling meetings, conferences, teleconferences, and speaking engagements, which includes sending meeting notices, reserving meeting space/conference call lines, arranging audiovisual equipment and food services, confirming appointments, and making travel arrangements.
- Maintain contact management system information relevant to business unit to ensure data integrity by entering all interactions and with contacts (e.g. gatherings, invitations and meetings) into the database and updating contact information in a timely fashion; creating and updating committee lists; tracking meeting registration and attendance; maintaining mailing lists, etc.
- Respond to phone and website inquiries; Update website content and membership listings as directed.
- Provide administrative support for the scheduling, preparation, presentation, execution and follow up pertaining to leadership gatherings, e.g. CEO Council for Growth, Select Advisory Board, Arts and Business Council Advisory Board, and other gatherings, meetings and events as requested.
- Represent the business unit and the Chamber through phone and online correspondence; greet and assist visiting guests to meetings in conference rooms and teleconference lines; strengthen communication with the Chamber leaders and investors through establishing relationships with key executive staff.
- Interface regularly with the Chamber CEO’s office and Executive Assistant and support other Chamber administrative needs as necessary.
- Prepare and process expenses for reimbursement and check requests for payment and submit to finance in a timely fashion.
- Organize staff and cross-organizational meetings by setting the schedule with the unit leaders, communicating to staff, and collecting and preparing agendas and drafting follow up communications.
- Complete other duties as assigned.
Job Specifications & Requirements
- A dedicated focus on serving as a professional administrative assistant.
- Related education and/or 3-5 years of relevant work experience in a professional office environment.
- Basic knowledge of and ability to communicate effectively with the region's business, civic, community and academic leaders.
- Ability to prioritize and manage multiple projects; flexibility to adjust to changing priorities.
- Strong work ethic; approaches work with a sense of purpose and urgency.
- Ability to exercise discretion and deal discreetly with highly confidential information.
- Organized and detail oriented.
- Professional written and verbal communication skills.
- Good sense of judgment and ability to use discretion and maintain confidentiality.
- A positive, “can do” attitude with a willingness to take extra steps to deliver results.
- Proficiency with MS Office products, including Outlook, Word, PowerPoint and Excel, proficiency in internet research, and ability and willingness to master Salesforce.com. Familiarity with MS Teams is preferred.
The Chamber provides all the benefits of working for a mid-size business combined with the values and mission focus of a nonprofit. As part of a leading organization in the region’s business community, team members have access to a wide array of resources, connections, and opportunities throughout their career with the Chamber. With 60+ employees, the Chamber is right-sized for new team members to have the support of their talented colleagues, opportunities to lead, and room for personal and professional growth. The Chamber offers its employees a dynamic, fast-paced environment with competitive salaries and an excellent benefits package. Learn more about Chamber culture and benefits.
Work Conditions/Physical Demands
The Chamber is currently working in a hybrid work environment that allows for a flexible work schedule. When in the offices, this individual will work in a typical office environment. On a standard workday, the majority of time is spent sitting at a desk, using the computer and speaking on the phone. However, at times, this role will be required to attend Chamber events or related outside meetings/events on behalf of the Chamber. These meetings/events may take place outside of regular business hours and outside of center city Philadelphia.
Qualified candidates should submit a cover letter and resume to: http://chmbr.biz/wvwwkdiveh
The Chamber of Commerce for Greater Philadelphia is an Equal Opportunity Employer that is committed to building a culturally diverse staff. We strongly encourage applications from candidates of all backgrounds.