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Public Health Management Corporation
May 14, 2024
Philadelphia, Pennsylvania
Job Type


PHMC is proud to be a leader in public health. PHMC requires that all employees have received the first Covid-19 vaccination dose by the first day of employment. We will offer the Covid-19 vaccination at no cost, via our Health Centers.

Summary job Description:

Perform all medical receptionist functions at primary care and community-based health centers for underserved populations. The Medical Receptionist will report to the Health Center Administrator.

Age/Patient Populations Served

Age of Patient Population Served


 Pediatric (0 - 19 yrs.)

 Adult (19 – 64 yrs.)

 Geriatric (65 yrs. & older)

 Nonage Specific Task (N/A) Population


 Bariatric Patients: BMI greater than 40, or greater than 35 with weight related comorbidities

 Patient with exceptional communication needs

 Patient with developmental delays

 Patient at the end of life

 Patient under isolation precautions

 All Populations

Essential Duties and Responsibilities:

  •  Responsible for all front Desk Functions in a Primary Care setting.
  • Schedule Appointments.
  • Schedule specialty and ancillary appointments.
  • Answer Phones.
  • Complete Managed Care Referrals.
  • Obtain Pre-Certs when needed.
  • Responsible for patient registration data entry.
  • Verify Insurance.
  • Daily Batching of encounter forms.
  • Log referrals in the tracking system.
  • Follow up for reports from specialists.
  • Arrange transportation when needed for patients.
  • Assist patients when needed.
  • Review patient's charts and encounter forms for completion.
  • File reports, file charts.
  • Perform other duties as assigned.

 PHMC Compliance Responsibilities:

  • Understands and adheres to PHMC compliance standards as they appear in the PHMC Code of Conduct, Whistle Blowers, and Conflict of Interest Policies.
  • Keeps abreast of all pertinent federal, state, and PHMC regulations, laws, and policies as they presently exist and as they change or are modified.
  • Comply with HIPAA and Confidentiality Policies and Procedures as they apply to the job.
  • Comply with the Department of Public Health (DPH), The Joint Commission, and other accreditation and regulatory agencies standards.
  • Adhere to all PHMC Policies and Procedures.
  • Knowledge and adherence to Infection Control and Environment of Care Guidelines and Procedures as described in the annual education module.

 Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


  • Knowledge of billing procedures and Insurance verification.
  • Data Entry.
  • Knowledge of medical terminology.
  • Familiar with Managed Care Plans and Referral Process.
  • Extensive Organization Skills.
  • Must have a pleasant manner.
  • Ability to manage and complete work assigned by several staff.
  • Must be flexible.


One to two years of experience in a medical office environment


High School Diploma or GED equivalent


Position requires standing 2/3 of the time, walking 2/3 of the time, sitting under 1/3 of the time, use of hands to finger, handle, or feel 2/3 of the time, reaching with hands and arms, under 1/3 of the time, stooping, kneel, crouch or crawl under 1/3 of the time, talk or hear over 2/3 of the time. The position requires lifting up to 10 lbs. up to 1/3 of the time.


Moderate noise (examples: business office with computers and printers, light traffic). Exposure to blood-borne pathogens requires use of personal protective equipment.


Based on education and experience.

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